You are Mohan/Molly Manager SBI Mysore. You have been invited by the Lions Club to act as one of the judges for a fancy dress competition for children. But due to previous engagement you cannot accept this invitation. Write a formal reply regretting your inability to attend.
could you tell me the format ?

EXPERTS REPLY ASAP PLZ AS EXAMS R NEAR

You are Mohan/Molly Manager SBI Mysore. You have been invited by the Lions Club to act as one of the judges for a fancy dress competition for children. But due to previous engagement you cannot accept this invitation. Write a formal reply regretting your inability to attend.

Hi,

Here is a sample letter for the same:

Manager

SBI

Mysore

28 Feb 2013

Lions Club,

Pqr Nagar,

Mysore

Sir,

Subject: Inability to attend the event

It was my great privilege to receive an invitation from your well-known club to judge an event of children. The effort of your school authority, to encourage students for extra-curricular activities, is commendable. I would have loved to be the part of the event but I regret to inform you that due to previously planned engagements, I will not be able to attend the event at your club. However, I wish you all the very best for the event.

Thank you very much.

Yours faithfully,

Molly